Supportive Concepts for Families, Inc, an Affiliate of Apis Services, is seeking Full-Time Assistant Program Coordinators to oversee several CLA's and provide direct support care to our CLA residents in the Reedsville area. This position will assist individuals in our Residential IDD Program under the 6400 Regulatory Compliance.
Supportive Concepts for Families, Inc. is dedicated to supporting individuals with Intellectual and Developmental Disabilities to live a meaningful day defined in the most independent and fulfilling manner possible. The pillars of our success in serving so many people have been due to dedicating ourselves to the constant effort to ensure the physical and mental health of the individual served, to ensure their safety and the safety of the community they live in and to create opportunities for them to ultimately live a happy life in a manner that they choose.
POSITION STATEMENT: The Assistant Program Coordinator will: Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization
Be an advocate for all the policies and protocols of the organization
RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS: Ensure a meaningful day for consumers
Oversight of 1 CLA Weekly oversight of CLA
Always ensure cleanliness of CLA; confirm cleaning charts are being completed
Conduct Monthly fire drill
Complete Program Oversight as assigned
Conduct quality inspections on all shifts
Provide assistance with emergencies at the CLA
Supervise and direct the work of Residential Specialists to include the following: Medical Appointments/ medication management (in conjunction with the Program Coordinator) Attend all consumer medical appointments
Complete requirements to become a Medication Administration Observer
Monitor medications for refills and reconcile weekly medications with the PC upon delivery prior to the start of each week
Ensure staff administering medications have completed, daily
Ensure staff are current in medication administration training
Check-in cycle medications (1 st check)/ complete medication changes
On Call Responsibility Participate in on-call rotation
Be accessible via telephone twenty-four (24) hours per day, seven (7) days per week for assigned pod
Plan with another Program Coordinator/Assistant Program Coordinator for call coverage if unavailable for calls
PART team - Participate in PART team and associated trainings
Training Monitor compliance list and inform staff of upcoming training needs
Conduct and observe medication practicums for employees
Conduct in home orientation and individual specific training for substitute staff at Program Coordinator direction
Review Critical Information Book with all employees working in the CLA
Provide documentation for all training to the Training Department
Complete understanding of applicable regulations, bulletins, and laws Maintain home according to applicable regulations, bulletins, laws, and agency policy
Maintain consumer files and records according to regulations, bulletins, laws, and agency policy
Maintain staff training according to regulations, bulletins, laws, and agency policy
Review all CLA EMR (SETWORKS) documentation daily Elevate any concerns to immediate supervisor
Review documentation and ensure completion
Follow up with staff regarding any missing documentation
Track completion of RS daily chore charts (Day/evening & Awake night)
General Supervision Utilize Person Directed Framework/Non-Violent Communication during interactions with consumers and employees
Mentor and provide ongoing feedback and indicate areas of improvement regarding job performance
Partner with consumers and employees to identify issues and resolve problems
Complete accurate and timely employee performance evaluations prior to the due date
Report all employee concerns to the Program Coordinator and the Human Resource Department
Complete food shopping and maintain food supply in the CLA Elevate any issues/needs to Program Coordinator
Monitor proper completion of all required paperwork and SETWORKS documentation; submit all items in accordance with established deadlines, Monitor completion of MARS/ EMAR daily
Assist with vehicle training and wheelchair securement training for employees working at the CLA and operating the vehicle
Complete expense records for house petty cash and consumer funds based on receipt content and forward to Program Coordinator
Ensure that all house and individual funds are managed and maintained safely and properly. Monitor counts of the funds to ensure that they are being completed, daily, as outlined
Report CLA maintenance needs/requests
Communicate information and concerns to the Program Coordinator
Co-facilitate staff meetings
Incident Management Report incidents according to the Incident Management policy
Respectfully interact with outside agencies (funding entities, case managers, counselors, day programs, employers, family members)
Scheduling Assist Program Coordinator with providing explanations regarding time over and time under reports
Assist in completing live schedules for assigned home, cover absences, and notify HR of employee absences
Fill open shifts to reduce overtime
Update live schedules
Vehicle maintenance Maintain company vehicles
Assist with additional duties relative to the specific CLA as assigned by the Program Coordinator
MINIMUM EDUCATION REQUIREMENTS: High School Diploma or GED
PREFERRED EXPERIENCE One year of experience in human services or related field
Knowledge of and ability to work with individuals with mental health diagnoses
Excellent communication skills and organizational skills
Detail oriented
About Company:
Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.
Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.