At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
In the role of Administrative Project Coordinator, we'll count on you to:
Type, format and organize project documents, reports, specifications and correspondence
Scheduling, initiation and close out of projects, (MS Project, Outlook)
Proofing and editing documents
Complete Materials Procurement and Resources Planning
Create and maintain paper and electronic files
Order insurance and monitor insurance certificates
Apply company quality assurance guidelines and procedures for project document management
Produce and distribute project deliverables
Comply with HDR and client procedures and processes
Assist with and help coordinate meetings and presentations
Exhibit professionalism with clients
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Perform other duties as needed
Preferred Qualifications
Bachelor's degree
2+ years of experience in administrative support
Excellent organization skills and detail orientated
Ability to multi-task and work under tight deadlines
Excellent verbal and written communication skills
Knowledge of A/E industry desired
Knowledge of basic project management principles and practices
Basic knowledge of project-orientated finances
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Support/develop technical and/or cost proposal documentation
Create and maintain electronic file management
Monitor project budget and schedule.
Assist with invoicing
Support/develop project documentation and project review forms
Commitment to quality and consistency
#LI-JM8
Required Qualifications
Associate degree in a closely related field or combination of education and relevant experience
A minimum of 1 years related experience
Proficiency in Microsoft Word and Excel
An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.