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POSITION SPECIFICS
Program Coordinator, Corporate Engagement Center
Penn State is seeking a Program Coordinator to support the Corporate Engagement Center within the Division of External Affairs. The Center works across the University to connect industry partners with Penn State’s resources and support collaboration in research, philanthropy, executive programming, and talent engagement. This position supports the planning, coordination, execution, and evaluation of programs, events, and constituent engagement activities that advance the Center’s work.
Position Overview
The Program Coordinator supports the development and delivery of corporate engagement programs and events by coordinating planning, communications, logistics , reporting, and follow-up activities. The role works closely with directors, University partners, and external stakeholders to implement programs and events, produce engagement materials, manage attendee and constituent information, and support relationship-building efforts across the Center’s portfolio.
This position also contributes to the Center’s operational effectiveness by developing briefing and background materials, maintaining data and records in key systems, supporting proposal and goal-setting workflows, and producing reports and summaries that inform engagement strategy and program execution. The Program Coordinator partners with offices across the University, including the Office of Gift Acceptance and the Office of Sponsored Programs, to help ensure activities are well coordinated and executed in a professional, timely , and effective manner.
Key Responsibilities
Conduct research on corporate partners and potential partners to d evelop and produce internal and external materials, including proposals, presentations, reports, memos, briefing documents, and other engagement resources.
Plan, coordinate, and implement corporate-facing programs and events, including receptions, meetings, site visits, football hospitality, and other special events .
Manage event communications, materials, and logistics , including invitations, registrations, agendas, attendee lists, briefing packets, space reservations, catering, vendor coordination, and follow-up correspondence.
Support constituent engagement activities by maintaining attendee and constituent information, coordinating outreach and communications, and preparing reports and summaries to support relationship management and event assessment.
Enter, update, and monitor fundraising and campaign goals in AWA and maintain accurate information across systems such as AWA, Salesforce, and SIMS to support proposal workflow, reporting, and program execution.
Develop recurring and ad hoc reports, dashboards, and briefing materials for directors and leadership, translating data into clear and actionable information.
Review and coordinate gift, corporate funding, and sponsored program information, including research, validation, reconciliation, and follow-up with partner offices to resolve outstanding items.
Work collaboratively with University leadership, staff, and external partners to support the successful delivery of programs, events, and engagement activities.
Organize and maintain records, files, marketing materials, invitations, and other program resources to support ongoing operations and compliance.
May sup ervise administrative staff , student workers, temporary staff, volunteers, and/ or event support personnel as assigned, and assist with onboarding, office coordination, and other program support responsibilities as needed.
Preferred Qualifications
Experience planning, coordinating, and implementing programs or events in corporate engagement, advancement, alumni relations, higher education, or a similarly complex environment.
Experience developing event communications and materials, including invitations, agendas, attendee lists, reports, and briefing documents.
Experience managing event reservations, registrations, logistics , and post-event follow-up.
Experience working with CRM and enterprise systems such as Ellucian Advance , Salesforce, SIMS, or similar platforms.
Experience producing recurring and ad hoc reports and translating data into clear summaries for leadership or program decision-making.
Familiarity with fundraising operations, proposal workflows, sponsored program activity, or related University business processes.
Strong project coordination skills and the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills and the ability to work effectively with internal and external stakeholders.
Advanced proficiency in Microsoft Excel and strong working knowledge of Word and PowerPoint.
Demonstrated judgment, attention to detail, and professionalism in handling sensitive information and high-visibility activities.
This position has the potential for a hybrid work schedule.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Constituent Programming and Events Officer - Advanced Professional, this position requires:
Bachelor's Degree
3+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
If filled as Constituent Programming and Events Officer - Intermediate Professional, this position requires:
Bachelor's Degree
1+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $46,400.00 - $74,000.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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